Proposal Submission Guide

2016 Ignite the Spark, Fuel the FireThe deadline for submitting proposals was January 15, 2017. You may still submit proposals, but proposals submitted before January 15 will be reviewed first. Late submissions will be accepted only if there is space available in the schedule.

Submissions are currently closed. To learn about future World Conferences, visit

The Academic Committee for the 22nd Biennial World Conference invites all interested individuals to submit a proposal for a presentation.

After you have reviewed this guide, you may submit your proposal by visiting

Before submitting your proposal, you should:

  1. Read all instructions contained in this guide.
  2. Develop your proposal description and review it carefully before beginning the online submission.
  3. Follow prompts and complete all fields.
  4. Submit your proposal on or before January 15, 2017. Please note that the World Conference is in July this time. Therefore, deadline dates are earlier than for previous World Conferences.

After you have submitted your proposal through the online system, you will receive an automatic response indicating that we have received your submission. If you do not receive this email within 24 hours, please contact Tyler Clark at or 1-270-745-4123. Tyler may also assist you if you have difficulty submitting your proposal.

Acceptance decisions will be sent to presenters on or before March 15, 2017. Presenters who have a proposal accepted are responsible for registering and paying their own registration fee on or before April 1, 2017 to avoid session cancellation. You may find more registration information on the World Conference website at The final schedule will be available by May 15, 2017.

Selection Criteria

The Academic Committee will select proposals based upon the following criteria:

  • Relevance – Is the proposed topic relevant to the field of gifted education?
  • Development – How developed is the project or concept?
  • Creativity – Is the information in the project/concept addressed in unique ways?
  • Technical Quality – Is the project based upon sound research and practice?
  • Mechanics – Is the proposal written with complete and correct English grammar?

081115-wcgtc-denmark-213Please note that proposals promoting commercial products, services, etc. will not be accepted. If you are interested in sharing this information, please consider becoming an exhibitor at the conference. For more information, please contact WCGTC Headquarters at

Proposal Requirements

All proposals must contain the following information and must be submitted through the online submission form.

  • Presentation Title
    The presentation title may be no longer than 15 words. This is the title that will be used in the program book.
  • Presentation Type
    There are three presentation types available. Select the type that best suits your presentation. Due to limited slots in the program, the Academic Committee may adjust your presentation type. The types of presentations are

    • A parallel session is a 25-minute session in which individuals present material about a specific topic. Interaction in this format is typically limited to questions and answers. Each person may only submit a proposal to be lead presenter on one parallel session presentation.
    • A symposium is a 75-minute panel presentation that will involve 3-5 individuals conducting work about a related topic. The lead presenter of the symposium will be the facilitator. The purpose of a symposium is to engage a group of panelists in an interactive discussion. Successful proposals will include clear descriptions of the topics to be discussed and the procedures that will be used to manage the discussion among panelists and with the audience.
    • A poster session is a 25-minute session in which individuals visually present a research study, program, or project. This format is particularly appropriate for works in progress. (Research in progress will not be accepted as Parallel Sessions or Symposia). Posters will be displayed in a designated location throughout the conference, and there will be a specific time in the schedule for presenters to interact with audiences. (No audio-visual equipment or power supply will be available for poster sessions.)
  • Acceptance of Alternate Presentation Type
    Are you willing to accept an alternate presentation type?
  • Author Information
    Contact information will be required for all presenters including name, organization, position, mailing and email address, and biography. The biography is limited to 100 words. Additional information can be submitted such as website and social media pages, but it is not required. Some of the information provided may be used in the program book such as name, organization, and email. Other information may be used in online supplements. Additional authors may be added to the form. Names will be listed in the program in the order they appear in the proposal submission.
  • Contact Author
    This indicates who will be contacted regarding acceptances and other questions. An additional contact may also be included.
  • Topic Areas
    You must choose the strand you think best suits your presentation. You may only choose one. Please note that Academic Committee members may choose to move your presentation to a different strand. The strands include:

    • Giftedness and Talent: Models, Research, and Practice
    • Creativity: Research and Practice
    • Identification: Models, Instruments, and Approaches
    • Social and Emotional Needs
    • Twice-Exceptional Learners
    • Guidance and Counselling
    • Diversity in Giftedness
    • Parenting or Care Giving
    • Schooling Alternatives for the Gifted and Talented
    • Advocacy: National, State, Regional, and Local
    • Leadership Development
    • Programming, Curriculum, and Pedagogy
    • Educational Technology
    • Miscellaneous
  • 2016 Ignite the Spark, Fuel the FireContent
    Presenters may submit up to 5 keywords for their presentation. A proposal of no more than 400 words should be included. The proposal will be used by the Academic Committee when reviewing proposals and will not appear in the program book. An abstract of no more than 100 words is also required. The abstract will be used in the program book.
  • Miscellaneous
    Depending upon demand, the WCGTC Executive Committee may decide to compile Conference Proceedings. To have an idea of the demand, you need to indicate on the proposal submission form whether you would be willing to write a short paper to be included in the conference proceedings. (This information will not be shared with the Academic Committee and will not impact whether your proposal is accepted or not.) Some of the presentation rooms will have the ability to audio and video record presentations. Please consult with co-presenters to determine whether they would agree to have their presentation video and/or audio recorded. This information will help the Program Committee when assigning presentation rooms. All presenters willing to be audio or video recorded will need to sign and submit a release form at a later date. No parallel sessions or symposia will be live streamed; however, the recordings may be used after the conference. (This information will not be shared with the Academic Committee and will not impact whether your proposal is accepted or not.)

Additional Notes

A computer and projector will be provided in each parallel session and symposium room. Though you may be asked by Headquarters to share your presentation before and/or after the World Conference, you should bring your presentation on a flash drive, as time will not permit conference personnel to preload presentations onto computers.

The conference program will contain your title, abstract, name, and affiliation. Academic Committee or Program Committee members may edit this information.

Due to the large number of presentations, it is not possible to accommodate requests to present on certain days/times. Submitting a proposal indicates your willingness to present at the day and time the Program Committee schedules your presentation.

Each proposal will be blind reviewed. Your proposal should not contain any identifying information. Proposals containing identifying information will be removed from consideration.

Scores from reviewers will remain confidential.

For any questions, please contact Tyler Clark at The Academic Committee looks forward to reviewing many proposals. We are very excited to welcome you to Sydney in July 2017.